Staff members

The Directory is your server’s team sheet: who is on staff, at what grade, since when, and how active they are.

Four key figures open the page, and each leads to the matching tab: Team (with tutors and suspended members), Active warnings (and how many members are close to the threshold), Activity drop this week and Ongoing polls (and the ones you have not voted in). The tabs carry their counters too.

Members tab

The directory is a table: member, grade, Hierarchies, Warnings (with a gauge that fills up towards the demotion threshold), activity and Actions.

Search a staff member filters by name.
The filter switches between All, Active, Suspended, Tutors and Warned, with their counters.
Sort by Grade, Name, Tenure or Activity.

Adding a member

Click Add a member

The form opens.

Point to the Discord user

The field accepts a mention, a username or a Discord ID; the ID fills in automatically.

Pick the global grade

And, if needed, tick Create a tutoring to start a supervised trial period right away.

Importing from Discord

The Import button adds every holder of a Discord role to a hierarchy at once, at a chosen target grade. Kotbo then shows how many members were scanned, imported and skipped (already there).

Acting on a member

Promote and Demote always stay visible on the row; Kotbo warns when the maximum or minimum grade is reached. The … menu holds the rest:

Action	Effect
Warn	An internal warning, which counts towards automatic demotion.
Designate as Tutor / Remove tutor status	Makes the member eligible to supervise an apprentice.
Manage hierarchies	Links the member to secondary hierarchies, each with its own grade.
Suspend / Reinstate	Keeps the grade and history, but cuts staff permissions. Reversible at any time.
Blacklist	Removes from staff and blocks any return (see Discipline).
Dismiss	Removes the member from staff.

Before dismissing a member, Kotbo spells out what the removal affects: their grade and rankings.

A staff member’s case file

Clicking a member opens their usual case file, with an extra Staff tab: when they joined the staff and their current grade, At a glance (messages, voice, sanctions issued, progression score, 7-day pace, tenure), Hierarchies, History and Discipline, which recalls the demotion and blacklist thresholds. The Promote, Demote and Warn buttons are there too.

Org Chart tab

The org chart draws the hierarchies and their leads. Each block shows the Global Staff Head, the hierarchy Heads and the role Leads.

Until a hierarchy exists, Kotbo invites you to create one and assign roles to it.

Leadership tab

This view follows the team’s activity.

Activity drop this week lists at the top the members whose pace is falling.
Activity Comparison: each member’s messages per day, the month’s average in grey and the week’s in colour.
The Average score, Week vs month, Members tracked and Declining figures.
Activity per member: score, 30d Average, 7d Average and status, sortable by Alerts first, Score or Activity. A member whose activity collapses is marked INACTIVITY DETECTED; the others are Steady.

Until the team has a few days of activity, the tab says so.

Permissions tab

Two settings control who sees what:

Staff Directory: access to the list of staff members.
Hierarchy & Roles: access to managing staff roles and hierarchy.

Global configuration

The Global Configuration block on the Staff roles tab carries the team-wide settings:

Base Staff Role and Trial Staff Role.
Meeting announcement channel and Meeting voice / conference channel.
Staff announcements channel.