Staff discipline

Discipline handles misconduct inside the team: internal warnings, blacklist, and automatic sanctions triggered by accumulation.

Where to find it

The Team → Staff members → Warnings section: Open discipline ↗. Not to be confused with Sanctions, which cover server members.

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Internal warnings

Issuing a warning

Click New warning

The form opens.

Point at the target member

The search covers staff members; the Discord ID fills in automatically.

Describe the misconduct

The Reason for the warning field expects a precise description of the facts.

Set an expiry date

Then click Sanction.

Following warnings

At the top, Members near the threshold lists those who would reach the demotion threshold with one more warning. Search covers the member or the reason, and the filter switches between In force, Expired and All. Delete the warning offers to undo the deletion for a few seconds.

The table shows the Member, Reason, Issued by, Date, Status and Actions columns. A warning stays Active until its expiry date, then turns Expired.

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Automation & sanctions

The configuration button at the top of the page opens Automation & Sanctions, which defines what happens when a member accumulates warnings.

At a given threshold (in number of warns), you can trigger:

• Remove roles (Demotion): strips every staff role.
• Permanent blocklist: the member is banned from staff by default.

Set the threshold before you need it

Deciding the rule while calm avoids having to judge case by case under pressure, and makes the decision defensible to the rest of the team.

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Staff blacklist

The blacklist cuts off a user’s access to the team entirely: they can no longer be added to staff or apply.

1. Click Blacklist.
2. Point at the member to blacklist.
3. Fill in the Reason for exclusion.
4. Set a Blacklist end date, or leave it empty for a permanent exclusion.
5. Click Add to blocklist.

Each entry carries the Blacklisted badge, its reason and its end date (or the Permanent label). The Remove from the blocklist button lifts the exclusion.

When nobody is blacklisted, Kotbo shows No user is currently on the staff blacklist.

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Link with recruitment

A blacklisted user cannot be onboarded through the Recruitment module. A failed oral interview separately applies a one-month wait before any new application.